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Product Screenshots

From a user's perspective UniCharts electronic medical record system has two components, server and the client, each having its own interface. Server is the component with administrative controls and its screenshots are available at the end of this page. As for the client component, it is the part actually used by physicians and other clinical staff. This walk-through starts with the screenshots of the client component of the EMR system and shows only a fraction of an amazingly rich set of features and functions:


When a user log into the EMR system, he/she is presented with this initial screen. In addition to having the inherent advantages of a browser based interface, our state-of-the-art design endows it with the navigation capabilities and interactivity of a thick client application. Users can reach any part of the EMR system and move back and forth without loosing orientation.
New charts are created either using patients' last and first names or their social security numbers, depending upon the user preference. If the user elects to use patients' name to create charts, the chart indexing is done using system generated ID numbers and this process is completely transparent to the user. Any number of charts can be created within the electronic medical record system.
When a new chart is created, there are no encounters appended to it. It exhibit just two tabs to enter patient's static information. The first tab is for demographics and other insurance related information whereas the second is for patient's historical medical data. Patient encounters are added by clicking E+ button at the bottom left corner, as and when needed. Any number of encounters can be added to a patient chart.
The historical data section of charts contain not only the patient's medical/surgical/family/social histories and allergies, but also his/her immunization history and master problem and medication lists. These master lists are programmatically linked with the patient encounters and, as such, are dynamically adjusted when any relevant change is detected on an encounter form. Printing of master lists can be done with just a click of a button.
The ability to document an encounter quickly and easily is the most desirable feature in an EMR software. The encounter form in our system provides easy to use mechanisms for data input. Data can be typed manually, selected from predefined lists or menus, or entered through voice or handwriting recognition technologies. Most of the fields expand dynamically as more data is added to them. Encounters are based on SOAP format and follow the CMS guidelines for documentation.
Problems are documented in a natural and efficient way. There is a separate section for dealing with patient's ongoing problems where a problem's status can be adjusted and progress note be added. New problems are added below this section and physicians can choose from the list of favorites or enter a problem manually. Onset date, nature of problem and comments are added while entering new problems.
In our design, prescription writing is not a standalone function. Any prescription written by the physician goes directly into the encounter form. Patient's master medication list, medications prescribed in the last encounter and the list of physician's favorite medications are all available at click of a button. After prescribing, the physician can lock the Rx so that it may be printed or faxed to the pharmacy.
The ability to annotate and draw on pre-set body diagrams can go a long way in effectively documenting things like location of a mole, an incision point or areas of trigger point injections, spinal & extremity manipulation, or a pain diagram. With UniCharts, you can not only do the diagrams but insert them right into the encounter form and notes. This is different from many other EMR systems where diagrams or illustrations, if available, are saved external to the encounter form and accessible only through a separate window. You can add diagrams in the HPI, PE and Procedures sections of a patient encounter form.
Encounter notes, prescriptions, orders and patient invoices etc can be composed and printed/faxed in minutes. If you are a general practitioner, you can create a referral letter in few clicks. If you are a consultant, you may create consultation note just as easily. All the relevant information entered on encounter form automatically becomes available on these documents. These documents may be further edited and saved before printing or faxing.
An entire section is dedicated to generating and tracking of charge tickets. As soon as an encounter is signed, a charge ticket is automatically generated and sent to this billing section. These tickets may be processed further by in-house billing personnel, such as applying modifiers and charges etc, before sending them to the billing company. In case there is no in-house biller, user may send the bills directly and let the billing company do the rest. These bills may take the form of superbills, CSV data or PIF data depending on the billing mode set in the customization area.
Bills may be generated individually or as a batch containing an entire day's worth of billing data. In case of using the default superbill export format, users have the option to either print the batch or save it as a file that may later be sent to the billing company as an email attachment. Just like other EMR generated documents such as encounter notes and orders, a copy of each superbill is automatically placed in the folder called "Billing" in the document management section of the relevant chart for future reference.
If you donít want superbills and need to export billing data as a machine-readable CSV (comma separated values) file instead, you may easily change the billing mode in customization area. A comprehensive built-in utility allows the administrator to define structure of the export file and the data elements therein. As such, you may export billing data in a CSV format that can be imported into virtually any practice management system, billing software or bookkeeping program that allows CSV import.
Similarly, if you donít want superbills or CSV format and need to export billing data as a machine-readable PIF (print image format) file instead, you may easily change the billing mode in customization area. The "Print Image" files are the text equivalent of CMS-1500 forms and widely supported by billing companies and clearing houses. Just like the SuperBills and CSV options above, only a few clicks are needed to export entire day's worth of billing data in PIF format. The file is saved at user specified location on the hard drive from where it could be imported into the target billing software or clearing house for scrubbing and further processing.
The search screen provides easy retrieval of charts through a combination of search criteria. Once a chart is located, multiple operations can be performed on it. You may open the chart from here or you may simply file telephone notes and scans/reports etc without opening it. You may even invoke refill writer and prepare a refill without opening the chart. If an appointment needs to be booked, you may switch to the scheduling screen right from here, automatically passing all the relevant patient information to the scheduler.
A scheduler is built into the UniCharts EMR system. Once patient's data has been entered into the data pane, an appointment can be booked with just two clicks of the mouse. Starting from 15 minutes, slots up to 90 minutes duration can be booked. Smaller slots can also be booked as special appointments. Similarly, parallel slots can also be booked as special appointments. Appointments can be searched on multiple criteria.
The scheduler is capable of displaying multiple views of the appointment book. In addition to displaying a day's view for any particular provider, a view for all providers on a particular day can be seen on click of a button. An entire month's view for any particular provider can also be created to spot an empty slot easily.
Just like billing, an entire section of EMR is dedicated to administrative tasks and customization of the system. This area is accessible only to the user who has administrative level privilege. He/she can add or edit practice related information, add or delete rooms, add or delete users of the system, manage lists and menus, and perform a number of other customization related tasks.
The flexibility and customizability of UniCharts EMR software is unparalleled. You can add up to three IDs to the profile of each user and select which ID is to appear on what printed document. For example, you may want to show DEA and state license numbers on prescriptions, only the state license number on orders, and NPI and state license numbers on the encounter notes. You may even choose not to include any ID number on the printed material.
Every aspect of the printing can be customized. You may use plain paper to print encounter notes and letters or you may configure the EMR to print on your letterheads. Similarly, you may print prescriptions on plain paper or choose to use preprinted prescription blanks. Flexible enough to accommodate most prescription blank formats, including New Jersey and California state formats.
Fast and effective documentation cannot be achieved if encounter form cannot be customized to closely resemble the physician's existing workflow. Our EMR system possesses amazing customization capabilities and virtually every aspect of the encounter form can be customized according to user's preference or specialty needs. You can not only edit the default blocks on history and encounter forms but also add entirely new blocks to enter information.
For example, to customize Physical Examination block, just click on the blue bullet associated with the block and select Edit option. Once the block is opened in edit mode, you may rename this block, add or remove its subsections, add any number of phrases for abnormal findings within a subsection, and change the order of block within the form. You can even change the phrase "No abnormality detected" with your own phrase for a normal exam.
Even the vital signs can be customized to use Metric units (kilograms, centimeters, celsius) instead of English (pounds, inches, fahrenheit). Large medical facilities already use metric system but many independent medical professionals still prefer to use the english units. Both options are available with our electronic medical records. If you prefer to use metric units, it is just a matter of a click to toggle from english to metric.
The body mass index (BMI) value is calculated automatically if patient's weight and height has been entered in the Vital Signs block on the encounter form. The calculated BMI value also gets inserted in the encounter/consult notes alongside other vital signs values. If the patient's age is found to be less than 21, the value would be plotted on a bmi-for-age growth chart showing the percentile status.
In addition to body mass index calculations, the same helper window on the Vital Signs block also plots blood pressure values of the last six patient encounters on a graph for a quick review. This feature can be helpful in determining the trend in blood pressure of the patient, if any, and adjust the care plan accordingly.


On a Tablet PC ...

UniCharts EMR software adjusts itself dynamically according to the screen resolution of the computer on which it is running. As such, it functions equally well on a Tablet PC even if it is running portrait mode. It is more natural for a user to hold and interact with the gadget in portrait mode but not all EMR systems lend themselves to this display orientation as it allows for only 768 pixels screen width.
On a conventional desktop or laptop PC, data can be entered through typing, point-and-click lists or menus, and through voice recognition technology such as Dragon Naturally Speaking. Tablet PC provides an additional way to enter data through its handwriting recognition capability. Depending upon the user's level of comfort, data entry through the tablet input panel (TIP) can be a considerable time saver.
The design of our system is centered on physicians and care providers. Every effort has been made to ensure there is minimal need to move between windows and screens while documenting a patient encounter. A consolidated view of patient's past medical, surgical, family and social history is available at click of a button, without leaving the encounter form. Relevant details of last encounter are also available for viewing.
All features of the EMR are available when used on a Tablet PC, including document creation and printing. This screenshot shows a referral letter in the making. All relevant information entered on the encounter form is automatically brought forward and user still has the option to edit and tailor the content according to his/her needs. The documents can be edited and resaved any number of times.
Prescriptions and Refill requests can be composed and printed just as easily. While printing prescriptions, drugs can be omitted from printing if samples of these drugs have been distributed. Refill Writer offers the means to adjust medication dosages and other related information. Every composed document is saved in the database and available for later viewing or reprinting.
Scanned documents and faxes are organized in an easy to use folder tree structure and available for viewing or signing at click of a button. Users can also add their own folders to the tree. This is a wonderful feature for specialty clinics where specialized reports or images need to be stored separately. UniCharts electronic medical records system support many different file formats including GIF, JPG, TIF and PDF.



The following is a walk-about of the UniCharts™ server version 3.x. It offers an overview of the look and feel of server component and highlights some of its features. Clicking on an image will display the full-size screenshot.


Easily Installable EMR SystemAlong with other software, UniCharts electronic medical records system comes bundled with a Setup Wizard. You just need to double click on the downloaded program file to begin the installation. The setup wizard will guide you step-by-step through the entire installation process that usually completes within a few minutes. No changes are made to your operating system files or registry. Even a non-technical person can install the EMR system with a few clicks and without any difficulty.
Secure EMR SystemEvery aspect of the EMR system has been designed with a goal of achieving a balance between security considerations and usability. If administrator is not available and there is an emergency, any authorized user can start the EMR and log into the clinical section through the Internet Explorer browser after necessary password validation. Even though the server is running, the administrative area of the server can only be accessed after providing a valid administrator's password.
Easily Configurable EMR SystemThe administrative area is divided into four sections, each corresponding to a tab below the menu bar. The first tab is for adding or editing clinics of the practice, maintaining the master list of rooms, and adding or editing staff members and rooms assigned to any particular clinic. A solo physician or a multiple physician single specialty practice adds one clinic, and all rooms within the medical facility belong to that clinic. A multiple specialty practice adds multiple clinics and select rooms that they use out of the master list of rooms. If required, rooms can be shared by the clinics.
Multi-Locale EMR SoftwareThe first tab also contains a section for locale settings. Here, you may elect whether charts are to be created using patient's social security numbers or their last and first names. In the latter case, charts are indexed using system generated ID numbers. If you are a cash-only practice or for some reasons don't want to use patients' SSN for creating and indexing charts, you may use this option. The locale settings also allows user to set default country and state. As such, even the users located outside of the US, such as in Canada or any other country, can use the EMR system with equal efficacy.
Flexible EMR SystemThe second tab is dedicated to data export and system backup operations. Depending on your preference, you can export patient data either in PDF format or in XML format, with a further choice of exporting a single chart or the entire collection of charts within the database. Database backups and restores are a few click operations. You can even backup the entire EMR system along with its data on a local or external hard disk, such as a USB thumb drive. In this case, the full-fledged EMR system can be run from that location if there is any emergency.
HIPAA compliant EMR SystemThe third tab concerns with network communication and encryption. By default, the EMR system starts on the port 80 for normal http communication. If that port is not available, it automatically detects and takes the next available port to start. You can change the port from this screen at anytime. For more secure encrypted communication, you can easily install a digital certificate from a signing authority such as Verisignģ. This can be an added security measure if you are using a wireless network in your practice or access medical records through the Internet.
Privilege Based EMR SystemThe fourth tab displays the server activity log in real-time. This is in addition to a permanent activity log that is kept within the system. Important activities such a user login, access to patient charts, creation of charts and encounters, edition and deletion of charts and encounters, and user logout are all displayed as and when they happen. Any repeated attempts to login to the system with wrong passwords are also notified through this screen.


Note: The information displayed on this page is subject to change without notice. Also, the software screenshots presented here may slightly differ from screens of the program that you may purchase and download.



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